Our new community…and a new way of communicating
STORM LAKE HEIGHTS HOMEOWNERS ASSOCIATION MEETING
Notes: 9-24-2006 By: Don Sieb
HOA MEMBERS MEETING NOTES
The HOA meeting was held at Storm Lake Heights Subdivision community play ground area on September 24, 2006. Pursuant to Storm Lake Heights Homeowners Association Bylaws, a Washington Nonprofit Corporation, established under the laws of the State of Washington, do hereby consent to the adoption of the following resolutions and do hereby direct that this consent be filed with the minutes of the proceedings of the Corporation.
The meeting was conducted by Jason Michaud, President of Storm Lake Heights HOA. Jason welcomed the HOA members and asked each attending family to introduce themselves.
Business Conducted Included:
Jason Michaud provided an update on the community park lighting project.
Jason explained a budget variance in the amount of $2,500 has occurred to the previous approved spending plan. The additional cost had to due with PUD classifying the power used for the lighting project from residential to commercial-business. The implication is that PUD will need to hook up the power after the wiring and light has been installed. Jason indicated the HOA Board recommends we proceed and the recommendation was approved by the HOA members.
The HOA Members will be responsible for trenching, laying the wire and installing the lighting post and fixtures. An electrical contractor will install the wiring and necessary connections.
Three lighting fixtures will be installed in the community park, not a single fixture as originally approved. In addition, the electrical contractor will install a junction box for future power requirements for other future uses.
Sufficient funds exist in the HOA budget to cover the additional expense of these changes. The HOA member voted and approved the variance to the spending plan for 2006.
The lighting when entering the neighborhood continues to be a problem with reliability. One possible cause is the wiring used to power the pond fountain and lighting is not waterproof. Jason will have the electrical contractor correct that wiring problem when they are installing the community park electrical system.
Election of New HOA Board Member (Corporate Secretary)
Under our BY-LAWS, the election and term of Board Members-Directors is staggered. The intent of this provision is to insure continuity of the management of HOA business. One of the Directors is elected for a term of one year while at least one of the other Director positions is elected for a two year period.
The position of HOA Corporate Secretary, which has been filled by Don Sieb, term expires and therefore the membership needs to elect a new Board Member to fill this position. The Corporate Secretary duties are to keep the minutes of all meetings of the Board and Association and shall have custody of the business records including those kept by the Treasurer. The Secretary shall also perform other duties as may be prescribed by the Board.
Ben Brown was nominated for this position. Ben was not in attendance so the HOA membership approved his nomination conditional on Ben’s acceptance.
Monique Rounsavelle, Treasurer, provided a Financial Review and Budget Information for 2006 and 2007.
The current balance in the HOA account is $11,531. Monique indicated the HOA would have a balance of $3,534 carried over in the account beginning January 2007.
The 2007 budget numbers are as follows:
HOA dues Income: $18,000
Credit Balance: $ 3,534
Projected Expense: $12,360
Balance at year end: $ 9,173
The detail of the budget items were distributed to the attending HOA members and will be attached to the official minutes of the meeting notes.
During the meeting the HOA members approved an additional expense of up to $3,000 to be used to build a small shelter in the community park for the neighborhood children waiting for the school bus in the morning. This will reduce the carried over balance reported of $3,534 to $534 in 2006 as reported and reduce the balance ending 2007 to $6,173 assuming the shelter project can be constructed within the budget approved.
Don Sieb has agreed to provide a rendering of the Bus Stop Shelter
We do not have a solid estimate of the construction cost of building the bus shelter. It was felt that having a drawing of the proposed structure would be useful in validating the estimated cost of construction. Don will create a drawing of the structure and distribute it to Phil Oppenheimer and Todd Lockie, two builders that live in the neighborhood, so they can collectedly see the rendering and provide guidance on how we can accomplish the project within the budget approved.
Formation on New Maintenance and Beautification Committee
The HOA Board members recommended a new committee be formed. This year the community did organize HOA members with the assistance of the lawn care company staff to clear the retention pond areas with Storm Lake Heights. The recommendation was accepted and two committee members volunteered to head this effort. Donna Sieb, Marcy Brown, and Karen Mandella are members of this committee.
In order to keep within the spending limits of the HOA budget, the participation of HOA members is critical in insuring the community is well maintained. This year the budget has allocated $2,000 for cost of materials (gravel) for improving the community trails.
The intention is to organize our community members to start the trail restoration soon, while the weather is still good. Please be prepared to help when contacted so we can accomplish this needed maintenance.
The committee will also have direct supervision of the lawn maintenance company.
Other HOA Committees
The HOA Board will contact the other members of the SLH committees to determine their availability and willingness to continue to service on these committees. Once the committee members are confirmed and or new members are establish, information will be distributed to all HOA members.
Storm Lake Heights Website (www.stormlakeheights.com)
The HOA membership was reminded that Strom Lake Heights operated a website for community members. Important HOA documents are available online using the website.
Members were reminded to submit any plan improvements to their property to the Architecture Review Committee. A copy of these guidelines is available through the website or maybe requested from any of the Board members.
Jason Michaud adjourned the meeting and thanked everyone for their participation. The picnic was well attended with 16 families and a total of 46 people interacting with each other.
On behalf on the all the HOA members we wish to express our appreciation to Amy Seelhoof, Kristin Michaud and the chief’s that prepared the food for their efforts and time to make this such a pleasant experience for all of us that attended.
The next HOA member meeting will be scheduled in February 2007.
Storm Height Lake Board
Jason Michaud, President Jason_michaud@beaerospace.com
Don Sieb, Corporate Secretary (Former) dsieb@yahoo.com
Ben Brown, Corporate Secretary (Elect) mmeachum@hotmail.com
Monique Rounsavelle, Treasurer rejeanne5@aol.com